Microsoft Outlook is available in two unlike versions, MS Outlook 2019, as a office of MS Role Suite, and Office 365 Outlook, a subscription-based service.

How to View All Mail in Outlook

Both services provide a desktop version as well as the web version. They as well allow users to add together more than 1 email business relationship and a plethora of other customization options.

In this article, we'll show you how to view all mail from multiple e-mail accounts in Outlook. And we'll cover another means to filter and search your emails in Outlook to organize it more efficiently.

How to View All Mail in Outlook

If yous run into a trouble with viewing all postal service in Outlook, perchance it'south just a matter of how your navigation pane is organized. If y'all tin't see whatsoever of your folders or email, that's because they are probable minimized. Fortunately, that's an like shooting fish in a barrel gear up. All you have to do is:

  1. Click on the "View" tab on the toolbar.
  2. And then select "Folder Pane."
  3. If "Minimized" was checked, alter it to "Normal."

That'south it. At present you'll be able to come across all your folders as y'all've arranged them.

How to View All Post in Outlook 365

As nosotros mentioned, MS Outlook 2019 and Office 365 Outlook have certain differences pertaining to how they are purchased.

There are other differences, too, one existence that Outlook 2019 requires users to buy the upgrade, while Office 365 users receive them for free. Yet, in terms of the Outlook electronic mail client and its functionality, both are the same.

If you lot use Outlook for multiple electronic mail accounts, searching through each separately can be a time-consuming job. For that reason, nosotros'll show you the way to view mail from all Outlook accounts at once.

  1. Click on the Inbox of one of your Outlook accounts.
  2. In the search bar at the height of the screen, enter "folder: inbox"
  3. Additionally, you can utilize the filter in the navigation console to define the menses.
  4. Side by side, in the search bar, click on the downward arrow side by side to the "Current Mailbox" option.
  5. From the driblet-down menu, select "All Mailboxes."

Now you will exist able to see all the emails from all of your inbox accounts simultaneously in the period yous've defined. Adjacent time yous want to view all mail, yous will find this path in the "Recent Searches" option on the navigation panel.

How to View All Mail in Outlook on iPhone

Outlook users have the do good of using the Outlook app when they're on the go. It's bachelor both for iPhone and Android devices, and it has the same great interface for both operating systems.

However, it doesn't have all the settings options available in the desktop client, and so that's where you'd take to conform the settings first. Still, if you can't view all your mail in the Outlook app, information technology'southward possible that they're not in the "Focused Inbox" binder.

Outlook sets up the "Focused Inbox" and "Other" every bit two default folders for incoming mail. If you lot're expecting a message but don't see it, you may need to search "Other" to check if it's there. The good news is that you tin can disable this characteristic and have merely i unified inbox. Here'south how to exercise it:

  1. Open up the Outlook app and click on the "Settings" pick in the screen's bottom right corner.
  2. Scroll down and find the "Focused Inbox" option that has a toggle feature side by side to it.
  3. Plough off the toggle push.

Now you will be able to see all the inbox emails at the aforementioned time. If y'all choose to allow Outlook to filter your messages, all yous need to practise is toggle the "Focused Inbox" push back on.

How to View All Unread Post in Outlook

Nearly of u.s.a. get so many emails that they tend to pile up. Before you lot know information technology, in that location are many unread emails in your inbox. Just they're either located in different folders, or they're too far downwards the list.

Fortunately, at that place is a way to view all unread emails in Outlook. Here are the steps you demand to accept:

  1. Open your Outlook e-mail client and go to the navigation panel.
  2. Click on "Unread", under "Search Current Mailbox."
  3. Y'all can then switch from "Current Mailbox" to "All Mailboxes" again if you have multiple email accounts in Outlook.

Outlook will display all the unread mail from all the folders and subfolders from every agile email account.

How to View All Mail Items in Outlook

Perhaps yous're searching for something in Outlook, and you can't seem to notice information technology anywhere. Information technology's possible that it is stored in a binder that you've completely forgotten virtually.

Outlook gives y'all the pick to search the current binder and its subfolders, but information technology as well allows you to widen the scope and use the "All Outlook Items" option. Here's how:

  1. Utilise the "Filter" feature on the navigation console to add whatever known parameter of what y'all're looking for. There are many options, such as searching by category, recipient, zipper, and others.
  2. So on meridian of the panel, switch from "Electric current Folder" to "All Outlook Items" from the drop-downwardly menu.

By doing this, y'all will besides see the "PersonMetadata" folder that was created and used by the Outlook Customer Director (OCM). Don't be alarmed past that. This is a deprecated service since June of 2020, but Outlook still shows it sometimes. This is probable going to be changed in the time to come.

How to See All Sent Mail in Outlook

In the same way, y'all can see all received emails from all of your Outlook account, yous can see the sent mail. The "Sent Items" folder is usually right nether the "Inbox" folder in the email client, unless you've changed the order of the folders.

Unfortunately, if you accept multiple email accounts, you tin can't view them all at once, as you can with received email. All you can do is click on each folder separately and employ the search filter to find what you lot're looking for.

How to Fix an "All Mail" Folder in Outlook

If you want to merge mail from multiple folders into i unifying folder, that's an option you have in Outlook. The method described below applies to both Outlook 2019 and Outlook 365. Here's what you practice:

  1. Click on the "Search Folder" option on the left side pane in Outlook.
  2. So click on the "New Search Folder" choice.
  3. Scroll to the bottom and then select "Create a custom Search Binder" and click on "Choose."
  4. In the pop-upwardly window, proper name your new folder, for example, "All Postal service."
  5. And then click "Scan" and select all the folders yous want to be a part of the new search.
  6. When you click "OK," you will be asked if you lot want to specify the search criteria farther. And if you want to continue equally such.
  7. Click "Yes" and then "OK" again time.

At present you volition accept the "All Postal service" folder that holds all of your emails from every folder you lot've selected.

Additional FAQs

Perhaps yous take a few more questions about viewing all emails in Outlook. Hopefully, these volition complete the picture.

How Do I Display All Emails in Outlook?

A quick and straightforward mode to display every email from every folder in Outlook is to employ the method listed above and create a customized "All Mail service" folder. But that will simply work on each Outlook account separately.

How Practise I View All Messages in Outlook?

You're but able to view all received letters from multiple accounts in Outlook. That doesn't work for sent items and other folders. Additionally, you can use the navigation panel's filter feature to specify the sender, whether the electronic mail is unread, or if it has an zipper, etc.

Mastering Your Outlook Experience

Microsoft Outlook is one of the well-nigh pop and most sophisticated email clients. It takes a little while to figure out all the details and acquire how to best use it to your reward.

If you're the type of person who sends and receives a lot of emails, then filtering through things oft means viewing all emails and starting from here. Hopefully, you'll be able to navigate Outlook successfully and never misplace an e-mail again.

How do yous organize your Outlook emails? Let us know in the comments section below.

Source: https://www.alphr.com/how-to-view-all-mail-in-outlook/